We are delighted that you are joining us as a sponsor for WIT Awards this year! The following information provides valuable information to you as our sponsor and gives tips on how to be prepared.
Please read carefully, as it includes important deadlines for materials that will help us promote your involvement in this event. In this guide, you will find the following:
We are excited about your participation in WIT Awards and thank you for being a Sponsor. Please let us know if we can be of further assistance. Thank you again for your support.
Sincerely,
Your WIT Team
WIT Contact Information
Marketing collateral or event questions? – Contact Kyle Ross at kross@mywit.org
Important Dates & Sponsorship Checklist
There are several key dates that sponsors should be aware of to get the most out of their sponsorship package. It may be helpful to download this checklist using the link below of the Sponsorship Communication Guide as a reminder of approaching dates and deadlines.
As a Sponsor you will receive an allotted amount of tickets for the main event as well as the VIP reception. Each sponsor lead will receive an email from Heather Rocker to register your attendees. Each lead will log into their WIT company account to register. We will send reminders as the event gets closer and this will allow you to update your attendees as needed up until October 4th.
You will not be able to make changes after October 4th online. After October 4th, a registered guest that is no longer able to make the event may replace himself/herself. The new registrant that is replacing a previously registered guest will have to know who he/she is replacing and email lfacer@mywit.org so we can ensure they get the information for the event.
If you have any questions or issues completing registration, please contact Lacey Facer at lfacer@mywit.org
Instructions to register your guests for WIT Awards:
Log in using, the email associated with your company account. Click HERE to reset your password.
Once logged in, enter the number 1 in both the VIP and General quantity boxes. This provides your exact ticket amount. If you do not have a VIP quantity box, you are entitled to General Admission only.
If you are prompted to select employees, please click the “Continue” button. Do not select the employees listed.
4. It is okay if you do not know all of your attendees, still register for all your tickets. You will not be able to add more later. If you do not have all the required information, use the placeholder provided below.
First Name – Company Name
Last Name – Guest
Email – Your email address
Company – Company Name
Title – N/A
Dietary Restrictions: N/A
Double-check the information and select complete. You will receive a confirmation email to forward to all your attendees as they will not receive a confirmation.
If you need to update your attendees at any point, please log in to your company account and navigate to the registered events page. From there, select the upcoming event and make the necessary changes. Once this is completed, please reach out to us so we are aware of the changes at info@mywit.org.
Sponsor Material Guidelines and Ad Specifications
LOGO: CONFIRM LOGO ON WIT AWARDS WEBSITE
If something needs to be corrected, please provide a high-resolution copy of your company logo in both of the following formats:
.EPS (Vector) — Color
.AI — Hi-Res Color
Note: Logos cannot be pulled from websites or embedded in word documents or emails. If you have additional questions about the logo formats, please do not hesitate to contact us at lfacer@mywit.org. Logos that are of poor resolution that do not conform to these guidelines may appear pixelated, grainy or blurry in printed materials.
LINK TO COMPANY WEBSITE: CONFIRM LINK ON WIT AWARDS WEBSITE
A link to your company’s website will be included in various communications on WIT’s website. If you have a women’s affinity group, consider providing a link to that rather than your homepage, as that will be of interest to our audience.
ADVERTISING MATERIALS FOR EVENT PROGRAM: DueThursday, September 12, 2024
Sponsors receive advertisement space in the event digital program book as part of the sponsorship package. The specifications for the ads are as follows:
File Type – JPG, File Size – No Bigger Than 1MB (16:9 ratio).
VIDEO TO APPEAR ON LINKEDIN: Due Thursday, September 12, 2024
Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women (1 minute or less) – please upload your video below and email Paula Bolton at pbolton@mywit.org once you have uploaded.
All materials must be submitted no later than COB Thursday, September 12th to the folders above.
Promotions, Media, & Advertising Plan
UPCOMING PROMOTIONS, MEDIA AND ADVERTISING SCHEDULE
WIT, through its media and trade partnerships, has a comprehensive advertising and media plan designed to meet the following objectives:
· Promote WIT Awards
· Promote Sponsors
· Secure quality attendance at the event through ticket and table sales
EMAIL CAMPAIGNS
WIT has built a solid opt-in email list of interested individuals and members who wish to receive regular communications. In addition to regular features in WIT’s monthly newsletter, several email campaigns will be issued during the promotional period in conjunction with key In The News blog posts. Confirmed event sponsors (with agreement and monies paid) will be recognized in all of these communications.
WIT WEBSITE AND SOCIAL MEDIA OUTLETS
WIT will actively promote WIT Awards and highlight sponsors on its website as well as its social media outlets, including Facebook, Instagram, and LinkedIn (join our group: ‘Women in Technology’). If your organization has social media accounts, please be sure to follow us! All organizations that do will benefit from recognition on WIT’s LinkedIn account leading up to the event.
SPONSOR PROMOTIONS OF WIT AWARDS
As an event sponsor, we have included the event logo you can use to promote the event. We encourage you to promote the event and your involvement to increase visibility and encourage increased attendance.
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Company Logo placement on event signage
Inclusion in WIT’s press release along with company boilerplate and executive quote
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Exhibit table to hand out marketing collateral/gift distribution to all attendees at the event
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Company logo placement on event signage
Digital Ad in digital program book
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Inclusion in WIT’s press release along with company boilerplate and executive quote
Ability to give out company marketing collateral/gift distribution to all attendees at the event
Program Involvement/Thought Leadership
Dedicated podium time at event: opportunity to announce/present on the category awards onstage
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Company Logo placement on event signage
Inclusion in WIT’s press release along with company boilerplate and executive quote
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Opportunity to bring banners to be displayed in VIP Reception
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad digital event program book
Opportunity to provide bags with promotional materials “swag bags”
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Opportunity to bring banners to be displayed near registration
Opportunity to provide bags with promotional materials “swag bags”
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Company Logo placement on event signage
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less).
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Logo inclusion on the special WIT Award’s gift that is sent to each award finalist
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Opportunity to provide branded napkins for general reception
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
Company listed in digital program book that is given to all technology guests
Sponsorship recognition on promotional materials, event webpage, and social media
Digital Ad in digital program book
Opportunity to have a sponsor video appear on LinkedIn (Video must focus on “Why” WIT Awards is important to your company and can highlight how your organization empowers women) (1 minute or less)
