2020 Awards - Sponsor Guide - Women in Technology

WIT Awards Sponsor Guides

November 12, 2020 – Virtual

Sponsor Guides

We are delighted that you are joining us as a sponsor for WIT Awards-Virtual this year! The following information provides valuable communications to you as our sponsor and how to be prepared.

Please read carefully, as it includes important deadlines for materials that will help us promote your involvement in this event. The ad specs in our program are of an unusual size so please plan early to resize any stock ads you may want to use. In this guide, you will find the following:

· Important Dates and Sponsorship Checklist

· Sponsor Material Guidelines

· Promotions, Media and Advertising Plan

· Event Information

We are excited about your participation in WIT Awards and thank you for being a Sponsor. Please let us know if we can be of further assistance. Thank you again for your support.

Sincerely,

Your WIT Team

Download the 2020 Sponsorship Brochure

2020 Sponsor Benefits

Title Sponsor

Inclusion in all WIT eNewsletters promoting events
Logo on mobile bidding site during auction
Logo & link to company website from WIT website
10 Invitations to exclusive VIP virtual networking reception
Company advertisement in event digital program book
Ad to be used during program
Company advertisement through banners, throughout the virtual streaming event, social media, email, website, etc.
Work with WIT on planning the full event to ensure company sponsorship is maximized
Logo displayed during event
Logo included in special gift sent to Event Sponsors
Special Gift sent to registered guests under sponsorship
Inclusion in press release & announcements
Executive quote in press releases
Represented at event in Run Of Show
Company description boilerplate in press releases
Highlight company logo at event
Tickets for 20 guests to main event
Company marketing collateral/ gift distribution at event

VIP Sponsor

Inclusion in all WIT eNewsletters promoting events
Logo on mobile bidding site during auction
Logo & link to company website from WIT website
10 Invitations to exclusive VIP virtual networking reception
Logo displayed during VIP virtual networking reception.
Logo will appear in each virtual networking room.
Work with WIT on planning the VIP Reception to ensure company sponsorship is maximized
Serve as Hosts for each virtual networking room during VIP Reception
Company advertisement in event digital program book
Ad to be used during program
Company advertisement through banners, throughout the virtual streaming event, social media, email, website, etc.
Logo displayed during event
Logo included in special gift sent to Event Sponsors
Special Gift sent to registered guests under sponsorship
Company description boilerplate in press releases
Highlight company logo at event
Tickets for 10 guests to main event

Gold Sponsor

Company advertisement through banners, throughout the virtual streaming event, social media, email, website, etc.
Inclusion in all WIT eNewsletters promoting events
Logo & link to company website from WIT website
5 Invitations to exclusive VIP virtual networking reception
Company advertisement in event digital program book
Ad to be used during program
Logo displayed during event
Special Gift sent to registered guests under sponsorship
Highlight company logo at event
Tickets for 10 guests to main event

Silver Sponsor

Inclusion in all WIT eNewsletters promoting events
Logo & link to company website from WIT website
2 Invitations to exclusive VIP virtual networking reception
Ad to be used during program
Company advertisement through banners, throughout the virtual streaming event, social media, email, website, etc.
Logo displayed during event
Special Gift sent to registered guests under sponsorship
Highlight company logo at event
Tickets for 10 guests to main event

Bronze Sponsor

Inclusion in all WIT eNewsletters promoting events
Logo & link to company website from WIT website
1 Invitation to exclusive VIP virtual networking reception
Company Listed during program
Company advertisement through banners, throughout the virtual streaming event, social media, email, website, etc.
Company Name displayed during event
Special Gift sent to registered guests under sponsorship (Main Contact Only)
Highlight company name at event
Tickets for 10 guests to main event

Important Dates & Sponsorship Checklist

There are several key dates that sponsors should be aware of to get the most out of their sponsorship package. It may be helpful to download this checklist using the link below of the Sponsorship Communication Guide as a reminder of approaching dates and deadlines.

Date	Action Items / Deliverables	Completed?
September 11th	Logo in EPS file format Logo in Hi-Res format Link to company website	Y / N
October 2nd	Ad submissions due Minimum 1920 pixels wide x 1080 pixels high with the aspect ratio at 16:9	Y / N
October 20th	Guest list due for sponsorship table(s) including addresses to be included for special gift VIP guest list due	Y / N
November 5th	Deadline for guest list due Deadline for VIP Guests due
November 12th	WIT Awards – Virtual		Download Checklist

Registering Your Guests

As a Sponsor you will receive tickets for the main event as well as an allotted amount of tickets to the VIP reception. The WIT office has pre-registered the sponsor leads for each sponsor. You will receive an email from noreply@mywit.site-ym.com with your custom link to add your attendees. Please reach out to: events@mywit.org if you do not receive your link in the next few days.

If you do not know the complete guest list, enter what you do know and select “Save & Finalize”. You will then receive an email confirmation that will include a link that will allow you to update your table attendees as needed up until November 5^th.

You will not be able to make changes after November 5^th online. After November 5^th, a registered guest that is no longer able to make the event may replace his/herself. The new registrant that is replacing a previously registered guest will have to know who he/she is replacing then email events@mywit.org so we can ensure they get the access to the live event.

Addresses for the special gift are due by October 20th.

If you have any questions or issues completing registration, please contact Roxana Dondera at events@mywit.org.

Sponsor Material Guidelines

LOGO: IF NOT PREVIOUSLY SUBMITTED, DUE IMMEDIATELY

Please provide a high-resolution copy of your company logo in both of the following formats:

.EPS — Color
.JPG — Hi-Res Color

Note: Logos cannot be pulled from websites or embedded in word documents or emails. If you have additional questions about the logo formats, please do not hesitate to contact us at events@mywit.org. Logos that are of poor resolution that do not conform to these guidelines may appear pixelated, grainy or blurry in printed materials.

LINK TO COMPANY WEBSITE: IF NOT PREVIOUSLY SUBMITTED, DUE IMMEDIATELY

A link to your company’s website will be included in various communications on WIT’s website and can also be included in our mobile bidding technology. If you have a women’s affinity group, consider providing a link to that rather than your homepage, as that will be of interest to our audience.

ADVERTISING MATERIALS FOR EVENT PROGRAM: FRIDAY, October 2, 2020

Sponsors receive advertisement space in the event program as part of the sponsorship package. The specifications for the ads are STANDARD-SIZED ads and are as follows:

Trim and bleed sizing for your advertisement can be found below.
Advertisements must be submitted electronically in one of the following acceptable formats:

Adobe Illustrator, InDesign, Photoshop CS5 or lower (please include support files and fonts or convert fonts to outlines)

High Resolution PDF, JPG or TIFF (JPGs and TIFFs must be at least 300 dpi)
Please do not place a black rule around your advertisement. Anything outside the trim size is considered bleed and will be cut off.
Please leave a live area margin of .25” from all edges. Information in that area may run the risk of getting cut off.

All materials must be submitted no later than COB FRIDAY, October 2nd to Roxana Dondera: P: 706-615-4300, e-mail: events@mywit.org.

Ad Specifications

Minimum 1920 pixels wide x 1080 pixels high with the aspect ratio at 16:9

Promotions, Media, & Advertising Plan

UPCOMING PROMOTIONS, MEDIA AND ADVERTISING SCHEDULE

WIT, through its media and trade partnerships, has a comprehensive advertising and media plan designed to meet the following objectives:

· Promote WIT Awards

· Promote Sponsors

· Secure quality attendance at the event through ticket and table sales

EMAIL CAMPAIGNS

WIT has built a solid opt-in email list of interested individuals and members who wish to receive regular communications. In addition to regular features in WIT’s monthly newsletter, several email campaigns will be issued during the promotional period in conjunction with key press releases. Confirmed event sponsors (with agreement and monies paid) will be recognized in all of these communications.

WIT WEBSITE AND SOCIAL MEDIA OUTLETS

WIT will actively promote WIT Awards and highlight sponsors on its website as well as its social media outlets, including Twitter, Facebook, Instagram, and LinkedIn (join our group: ‘Women in Technology’). If your organization has social media accounts, please provide that information to events@mywit.org. All organizations that provide this information will benefit from recognition on WIT’s Twitter account leading up to the event.

SPONSOR PROMOTIONS OF WIT AWARDS

As an event sponsor, we have included the event logo and URL (http://bit.ly/WITAWARDS2020) you can use to promote the event. We encourage you to promote the event and your involvement to increase visibility and encourage increased attendance.

Download Event Logo